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Privacy Policy

A legal disclaimer

The explanations and information provided on this page are only general and high-level explanations and information on how to write your own document of a Privacy Policy. You should not rely on this article as legal advice or as recommendations regarding what you should actually do, because we cannot know in advance what are the specific privacy policies you wish to establish between your business and your customers and visitors. We recommend that you seek legal advice to help you understand and to assist you in the creation of your own Privacy Policy.

Privacy Policy - the basics

Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy. 

 

Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location. 

What to include in the Privacy Policy

Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors and customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much, much more. 


To learn more about this, check out our article “Creating a Privacy Policy”.

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Privacy Policy

Last Updated: [Date]

1. Introduction

Hussey Recruitment is committed to protecting the privacy and personal data of candidates, clients, contractors, and website users. We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”), the Irish Data Protection Act 2018, and other applicable data protection laws.

This Privacy Policy explains how we collect, use, disclose, retain, and protect your personal data when you engage with our recruitment services.

Data Controller

Patrick Hussey
Email: [patrick@husseyrecruitment.com]
Phone: [+353 892557543]

For the purposes of GDPR, [Hussey Recruitment] is the Data Controller of your personal data.

2. Personal Data We Collect

We may collect and process the following categories of personal data:

Candidate Information

  • Name, address, telephone number, and email address

  • Curriculum Vitae (CV) and employment history

  • Education, qualifications, certifications, and training records

  • Skills, experience, and career preferences

  • Salary expectations and employment availability

  • References and referee contact details

  • Right-to-work documentation and identification details

  • Interview notes and assessment results

  • Publicly available professional information (e.g., LinkedIn profiles)

Sensitive Personal Data

Where necessary and legally permitted, we may process special category data, including:

  • Health or disability information relevant to workplace accommodations

  • Diversity and equal opportunities information

Such information will only be processed where required by law, with your explicit consent, or where another lawful basis under GDPR applies.

Client and Business Contact Information

We may collect contact details and professional information relating to clients and prospective clients.

Website Information

When you visit our website, we may collect:

  • IP address

  • Browser type and device information

  • Website usage data

  • Cookie information

3. How We Collect Your Data

We collect personal data from:

  • Information you provide directly to us

  • CVs and job applications

  • Interviews and recruitment assessments

  • Referees nominated by you

  • Professional networking platforms

  • Publicly available sources

  • Clients seeking recruitment services

  • Our website and online forms

4. Purposes of Processing

We process personal data for the following purposes:

  • Matching candidates with employment opportunities

  • Assessing candidate suitability for vacancies

  • Communicating regarding job opportunities

  • Verifying qualifications, references, and employment history

  • Managing recruitment processes

  • Maintaining candidate records

  • Providing recruitment services to clients

  • Complying with legal and regulatory obligations

  • Resolving disputes and handling complaints

  • Improving our services and website

5. Legal Basis for Processing

We process personal data under one or more of the following lawful bases:

Legitimate Interests

We process personal data where necessary for our legitimate interests, including:

  • Recruitment and placement activities

  • Business development

  • Candidate relationship management

  • Service improvement

Contract

Where processing is necessary to perform a contract or take steps at your request before entering a contract.

Legal Obligation

Where we are required to process data to comply with applicable laws and regulations.

Consent

Where required, we will seek your consent before processing specific categories of data.

You may withdraw consent at any time where consent is the lawful basis for processing.

6. Sharing Your Personal Data

We may share your personal data with:

  • Prospective employers and clients

  • Service providers supporting our business operations

  • IT and cloud service providers

  • Professional advisers including legal and accounting advisers

  • Regulatory authorities where required by law

We will only share personal data where there is a lawful basis to do so and appropriate safeguards are in place.

7. International Transfers

Where personal data is transferred outside the European Economic Area (EEA), we will ensure appropriate safeguards are implemented, including:

  • European Commission adequacy decisions

  • Standard Contractual Clauses

  • Other lawful transfer mechanisms recognised under GDPR

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected and to comply with legal obligations.

Typically:

  • Candidate records may be retained for up to 24 months following the last meaningful contact. (Or longer with your consent)

  • Client records may be retained for up to 7 years for legal, taxation, and business purposes.

Retention periods may vary depending on legal requirements and business needs.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Access controls and authentication measures

  • Secure data storage systems

  • Encryption where appropriate

  • Staff confidentiality obligations

  • Regular security monitoring and review

Despite our efforts, no system can guarantee absolute security.

10. Your Rights

Under GDPR, you have the following rights:

  • Right of access

  • Right to rectification

  • Right to erasure

  • Right to restrict processing

  • Right to data portability

  • Right to object to processing

  • Rights relating to automated decision-making and profiling

  • Right to withdraw consent where consent is relied upon

To exercise any of these rights, please contact us using the details provided above.

11. Marketing Communications

We may send you information about job opportunities and recruitment-related services where permitted by law.

You may opt out of marketing communications at any time by:

  • Clicking the unsubscribe link in emails; or

  • Contacting us directly.

12. Cookies

Our website may use cookies and similar technologies to improve user experience and analyse website performance.

Further details are available in our Cookie Policy.

13. Complaints

If you have concerns regarding how we process your personal data, please contact us first so that we can attempt to resolve the matter.

You also have the right to lodge a complaint with the:

Data Protection Commission (Ireland)
21 Fitzwilliam Square South
Dublin 2, D02 RD28
Ireland

Website: www.dataprotection.ie

14. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any updates will be posted on our website and will take effect upon publication.

15. Contact Us

If you have any questions regarding this Privacy Policy or our processing of personal data, please contact:

Hussey Recruitment
Email: [patrick@husseyrecruitment.com]
Phone: [+353 892557543]

 

 

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